Information and Submission Guidelines for Authors

Full Papers submitted for Regular Session and Special Session must be a PDF-format original contribution. Full Paper submitted for review, called preliminary full paper,  must be written in English as a full paper (4 – 6 pages (A4 format) in length and approximately 5500 words in 2-column format, with pictures and charts, diagrams) and must comply with the IEEE rules for style by using the corresponding and updated version of the IEEE template for conference proceedings.

The Microsoft Word and LaTeX templates are available at IEEE Manuscript Templates for Conference Proceedings. Please use A4 page format templates!

Only full papers submitted before the extended deadline (February 13, 2023 March 6,2023 March 13, 2023 – final extension!) will be considered for review.

The preliminary full paper compliant with IEEE rules (template) in PDF format can be generated with usage of available tools and features.

Please note that the IEEE PDF eXpress Plus which allows to create paper in correct PDF format according to the IEEE decision will be available for EMC Europe 2023 (ID: 57790X) from April 30, 2023 – for processing of final papers only.

The paper will be peer-reviewed and checked for plagiarism using the IEEE CrossCheck portal.

Paper acceptance will be based on following criteria: 

• Quality of technical content, 
• Significance for theory or practice, 
• Originality and level of innovativeness, and 
• Quality of presentation.

All the papers with a moderate or high risk of suffering from plagiarism will be examined individually to reach a decision regarding the possibility of unethical behaviour. Those articles in which plagiarism is detected will be automatically rejected.
Authors will be notified about the review results by email on April 30, 2023. Review result will be also available in the web-based on-line EMC Europe 2023 conference system available at www.conftool.org/emceurope2023/.

To submit the contribution (preliminary full paper), an author has to register in the on-line conference system by creating a new account or using an existing author’s account, if the account has been created before. Please note that accounts registered for previous EMC Europe 2022 conference had not been transferred, except reviewers’ accounts. 

Please use the same email address for author’s registration (contribution submission) and for the conference registration (participant registration).

Reviewers can log in with username and password used before (EMC Europe 2022) or use following options: Forgotten your user name? or Forgotten your password? to recover username or password respectively. After login to the on-line conference system please select Your Submissions to submit new contributions and/or manage your submitted contributions.

Please click following link to submit full papers for presentation during oral or poster, regular or special conference sessions as well as publication in the conference proceedings and IEEE Xplore® database after the peer-review process.

Follow up displayed information and fill in the requested information corresponding to your submission.

In case of Special Session paper please additionally select in the optional field called “Special Session” that applies to the session name which you submit the paper.

Authors whose papers will be accepted for presentation at oral or as a poster session at the EMC Europe 2023 Symposium will be notified. Notification of acceptance will be send to the authors on April 30, 2023 with request for preparation and uploading through the web-based on-line EMC Europe 2023 conference system PDF file with final full paper (camera-ready paper with 4 up to 6 full pages). Final full paper must be uploaded by the deadline June 01 2023,
June 05, 2023.

Advance registration (with the registration fee paid) of the author of the paper or at least one of the co-authors is required by the deadline May 31, 2023, June 05, 2023. Papers without at least one accompanying author registration (reduced or student if applicable) will not be processed. However, one (co-)author is allowed to register for multiple papers.

Final paper must be compliant with th requirements and the IEEE rules for style defined in IEEE template for A4 page format (as was mentioned previous section with requirements for preliminary submitted papers) and must include all reviewer’s comments and suggestions as well as the appropriate copyright clearance code notice (indicated on the bottom of this section),

Please note that the electronic IEEE Copyright Form needs to be signed for each paper when the final paper is submitted. To do this submitting final full paper through on-line EMC Europe 2023 conference system click on the “Electronic Copyright Form” to the right and therefore select in the right column ”Electronic Copyright Form” and follow the instructions shown on your screen.

Only electronic versions of the final full paper compliant with IEEE rules (template) in PDF format generated by IEEE PDF eXpress Plus are accepted as final conference paper and could be submitted to the IEEE Xplore® database, .

To create your paper in correct PDF format the IEEE PDF eXpress Plus must be used with following Conference ID: 57790X and your IEEE account data according to the guidelines presented below. This feature is available from April 30, 2023.

Final papers compliant with the previously described requirements and presented at the conference, will be submitted for publication in the IEEE Xplore® database, one of the most comprehensive interdisciplinary engineering databases in the world. 

Since the papers will be archived in the IEEE Xplore® System, PDF file with the paper must comply with the IEEE rules.

Please note that IEEE reserves the right to exclude a paper from distribution after the conference (e.g., removal from IEEE Xplore) if the paper is not presented either orally or as a poster at the conference.

As a second file authors can upload presentation of the paper to be presented at oral session. Presentation should be uploaded by the deadline August 07, 2023 in one of preferred presentation format indicated in on-line conference system. Uploading of the second file is not mandatory. Preparing your presentation please take into account comments and recommendations in Important information for Oral Presentations section.

Conference logo, banner and EMC Europe 2023 main slide that can be used in your presentations can be found at the end of this page in download section.

Copyright Clearance Code Notice

• For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
• For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 979-8-3503-2400-6/23/$31.00 ©2023 Crown
• For papers in which all authors are employed by the European Union, the copyright notice is: 979-8-3503-2400-6/23/$31.00 ©2023 European Union
• For all other papers the copyright notice is: 979-8-3503-2400-6/23/$31.00 ©2023 IEEE

There are no any requirements for presentation format.

Preparing your presentation please take into account comments and recommendations in Important information for Oral Presentations section.

Conference logo, banner and EMC Europe 2023 main slide that can be used in your presentations can be found at the end of this page in download section.

To submit the contribution (preliminary Presentation for Accepted Workshop or Tutorias), an author has to register in the on-line conference system by creating a new account or using an existing author’s account, if the account has been created before. Please note that accounts registered for previous EMC Europe 2022 conference had not been transferred, except reviewers’ accounts. 

Please use the same email address for this as for the conference registration 

Reviewers can log in with username and password used before (EMC Europe 2022) or use following options: Forgotten your user name? or Forgotten your password? to recover username or password respectively.

After login to the on-line conference system please select Your Submissions to submit new contributions and/or manage your submitted contributions. 

Please click following link to submit slides and any other materials to be presented during Workshop or Tutorial sessions as well as publication in the conference proceedings only (without publication in the IEEE Xplore® database).

Follow up displayed information and fill in the requested information corresponding to your submission. Please additionally select in the optional field called “Workshops and Tutorials” that applies to the workshop or tutorial which you submit the slides or any other presentation materials.

Preliminary presentation (at least some details and description of the presentation)  shall be submitted through on-line conference system before August 07, 2023.

Final presentation can be uploaded by the deadline August 10, 2023 in one of preferred presentation format indicated in on-line conference system. Preparing your presentation please take into account comments and recommendations in next section – Important information for Oral Presentations.

Conference logo, banner and EMC Europe 2023 main slide that can be used in your presentations can be found at the end of this page in download section.

In preparing your presentation, remember that it may be viewed from the back of a room seating around 100 – 150 people. Font sizes between 18 pt and 24 pt are strongly preferred. If you can’t read a version of a slide printed on a standard sheet of paper from a distance of two meters, people are probably going to have trouble reading your projected slide. Please present the same materials as reported in your paper submission.

The overall time slot for each presentation is 20 minutes. Plan your speech for a duration of 15 minutes to allow time for questions and discussion.

Session chairs have been instructed to rigorously enforce the schedule, i.e., to strictly obey the length of a presentation and the announced starting times. We kindly ask you for your understanding and for your cooperation in keeping the schedule.

Be at the room of your session 15 minutes before session starts, so that you can meet your session chairs and the other speakers in advance.

A video projector and a PC with Windows operating system will be available in all session rooms. The screen format is 16 x 9.

Please bring your presentations on a USB memory stick in MS PowerPoint or Adobe PDF format to EMC Europe 2023 and deliver it in the session room at the conference venue NO LATER than 15 minutes prior to your session! You can of course bring it earlier, in one of the coffee / lunch breaks or upload before 31 July 2023. through on-line conference system.

When saving a PowerPoint presentation, please be sure to embed all fonts (Click on “File”, then “Save As“, Click on “Options”, In the options dialog box, Click on “Save” and Check the “Embed fonts in the file“).

When creating a PDF version of a presentation, please be sure to embed all fonts.

We recommend you bring at least 2 copies of your presentation to the conference in case there is a problem with one of them.

Poster presenters must print out the poster themselves and bring it to the conference.

When preparing the poster, presenters should have in mind the objective of capturing the interest of attendees to the work that is being presented. The quality of the presentation stimulates the attention from the audience and improves the overall satisfaction of the community attending the conference. Use an appropriate font size allowing posters to be readable by delegates 1.5 m away. Please present the same materials as reported in your paper submission.

The poster message should be clear and understandable without oral explanation. Please, place the title of your paper and author’s names prominently at the top of the poster to allow viewers to identify your paper easily.

Further, we would like to call the attention of poster presenters to the following items:

• Each poster board is marked with the poster ID-number.
• Your poster number has been sent to you in the presentation schedule and can also be found in the detailed program.
• Poster boards will be marked with poster ID-numbers.
• Authors are required to use only the boards corresponding to their posters.
• Poster presenters must hang up their poster during all the timeslot of their poster session.
• The authors will need to stay personally just during their poster session f and to remove their posters from the boardsafter the session. Posters left on the boards after the poster sessions, will not be returned by the organisers.
• Posters should be fixed to the poster board using removable stripes which will be provided on site.
• The display area has the following obligatory maximum dimensions: 118,9 cm high and 84,1 cm wide (A0 format).